Administration Assistant

Engineering, Other
Helensvale, Queensland, Australia
February 26, 2024
Part Time
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Job Description

All Orbits, All Planets – Join us on our journey

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.

Want to build rockets on the Gold Coast? We’re recruiting Part time Administration Assistant for approximately 20 hours per week to work with our team who build rockets.

 

Why you should join our mission:

You will be joining a team that is working together to achieve the unimaginable for human access to space. You will be encouraged to reach your highest potential through continuous learning and embracing change. This role also offers:

  • Unique opportunity to join a rocket company based on the Gold Coast, Australia
  • Experience the buzz of working and contributing towards a rocket launch- Join the team now to be onboard in time for our launch date
  • Work in a passionate, vibrant and welcoming team that’s driven by its culture that emphasizes safety and conducts initiatives such as team BBQs
  • Expand your skills and knowledge into the innovative aerospace industry
  • Easy access from the M1

 

How you will contribute to our mission in getting Australia to space:

The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do.

  • Provide personal administrative support and assistance to the Executive Team
  • Coordinate communications, including responding to emails, taking incoming calls to the company and interfacing with external parties to the business
  • Coordinate and facilitate meetings, both internally and externally, ensuring all necessary materials and resources are available.
  • Manage and maintain calendars, schedules, appointments, and travel arrangements
  • Book international and domestic travel in line with Company Policy
  • Streamline office processes, identifying opportunities for increased efficiency and implementing solutions as needed.
  • Streamline office processes, identifying opportunities for increased efficiency and implementing solutions as needed.
  • Maintain an organised filing system
  • Draft and proofread correspondence and all written communication on behalf of the executive team whilst demonstrating flexibility and adaptability
  • Read, evaluate, record, amend and disseminate documentation, as instructed
  • Arrange and co-ordinate meetings and corporate events (both internal and external), including organising catering
  • Perform general administration duties, ensuring detail is accurate, presented in required format and delivered in relevant timeframes
  • Co-ordinate project-based work as required
  • Coordinate and facilitate executive-level meetings, both internally and externally, ensuring all necessary materials and resources are available.
  • Conduct research, compile data and prepare summaries or reports as necessary to aid decision making processes
  • Develop and sustain a level of professionalism among staff and clientele
  • Flexibility to adapt to changing priorities and a willingness to take on new challenges
  • Order and stock stationery & snack cupboards as required
  • Greet visitors on site, sign them in and direct them as appropriate
  • Other duties as requested by Management

 

Skills and Experience:

Mandatory Qualifications, Skills and Experience:

  • Demonstrated ability to organise travel, act professionally, maintain confidentiality and work under pressure
  • Ability to obtain NV1 Security Clearance (note this is not currently required but maybe a requirement in the future)
  • Excellent verbal and written communication
  • High level of professional discretion
  • Ability to take accountability for tasks
  • Intermediate to advanced skills in Microsoft office with an ability to adapt readily to company specific programs and software
  • Strong organisation, project management and problem-solving skills

 

Desired Qualifications, Skills and Experience

We recognise you may not meet all of the below, but don’t let that deter you. We are always looking for hard workers to join our team, so what are you waiting for? Let’s send Australia to space!

  • Exceptional teamwork, leadership and interpersonal skills
  • Ability to multi-task
  • Well-developed conflict resolution skills
  • Proven Ability to prioritize, manage and take accountability for work demands and deliver outcomes
  • Self-motivated, results oriented with a high level of attention to detail
  • Ability to relate to all people within the organisation

 

Licenses

  • Current Australian Driver’s License

How to Apply:

If you are a proactive team player with a passion to get Australia to space and a desire to succeed, please apply now by clicking the apply button and including your resume and cover letter or head to our website: CAREER | Gilmour Space Technologies | Rocket launch provider (gspacetech.com). 

Gilmour Space Technologies is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.